You have defined your business need, engaged deeply and meaningfully with the market, and have prepared your team to find the best supplier to meet your requirements. The next stage is to take a strategic approach to the commercial tool that you will be using.
This section outlines how different procedures can help to deliver innovation for your borough. We will not try to provide a 'one-size-fits-all' approach to selecting your procurement procedure: there are too many contingent factors that we could never capture. Instead, we will clarify how different procedure can be used - especially the 'new' (and often under-used) procedures that came into force in 2015. Where possible, we will suggest how a certain procedure might best lend itself to your different strategic aims or priorities.
<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/0e092271-756d-4344-aeb1-2670ce665c1f/Ellipse_2_(2).svg" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/0e092271-756d-4344-aeb1-2670ce665c1f/Ellipse_2_(2).svg" width="40px" /> For any procedure, the most important thing when procuring innovation is to be as flexible, agile and responsive as possible. There is scope within each to be a dynamic, supplier-friendly buyer!
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Responsible - Procurement Teams Procurement teams should use every tool in their arsenal to drive innovation in technology procurement. They should also use their commercial skills to guide technology and service teams through the procurement process, and see their choice of procedure as a strategic contribution.
Accountable - CIO / CDO The CIO / CDO should use this guide to understand how different procedures can affect different technology outcomes: how you buy shapes what you buy.
Consulted - Service Teams Service teams can also use this guide to understand how different procurement routes can affect their service outcomes: they should be particularly conscious of how real user needs and priorities can be baked into the tendering and evaluation process.
We have focused our guidance on procedures that are not commonly used in London borough technology procurement. Again, the list is not exhaustive, but prioritises the procedures that can be used to deliver greater innovation for London boroughs.
Do you want to run a pitch competition, or even pilot multiple solutions, but also have the flexibility to turn this into a contract if required? Then consider using a Design Contest:
Is the solution that you need available on the market, and is it something that you could develop in partnership with multiple stakeholders? Then consider using an Innovation Partnership:
Do you need to negotiate your requirements, especially with demos and testing environments? Then consider using the Competitive Dialogue:
If your procurement falls under the remit of the Light Touch Regime - including social care or education - then there is also scope to consider using the Light Touch Regime:
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