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What is it?

To help the procurement planning process, public authorities often invest time in creating and maintaining a contract register and a procurement pipeline strategy. Both tools are worth investing time into to support a wider understanding of existing contract information and planning around upcoming procurement needs.

<aside> <img src="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/a84a56c1-b671-434c-9532-364397eae191/Ellipse_3.svg" alt="https://s3-us-west-2.amazonaws.com/secure.notion-static.com/a84a56c1-b671-434c-9532-364397eae191/Ellipse_3.svg" width="40px" /> "One of the most important things we can do is to prepare and maintain comprehensive pipelines of current and future government contracts and commercial activity" (Crown Commercial Services, Outsourcing Playbook)

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Why does it matter?

Maintaining a contracts register is helpful as it creates a single, consistent view across the organisation of current contracts and external supplier dependencies that can inform:

• Re-procurement activity
• Spend analysis
• Partnership planning.

Publishing a contract pipeline is helpful as it:

• Supports suppliers to better understand your long-term demand for technology products and services, so they can prepare to respond to contract opportunities as they emerge. This can particularly help to widen participation amongst SMEs who tend to have fewer procurement resources.
• Enables other buyers to identify opportunities for collaboration where you share similar purchasing intentions.

Who should do it?

Digital and IT Teams

Digital and IT teams should take the lead in creating and publishing a view of the technology procurement pipeline, based on known business needs and projected IT strategies.

Procurement Teams